Compact mode

COUNTIFS vs SUBTOTAL vs SUMIF

Table of content

Basic Classification Comparison
Usage Context Comparison
Basic Information Comparison
History Comparison
Facts Comparison

Usage Information Comparison
Technical Details Comparison
Evaluation Comparison
Ratings Comparison

Basic Classification Comparison

Function Category 📊

Primary classification of the Excel function based on its main purpose and usage domain, helps users quickly identify function types

COUNTIFS

Statistical

COUNTIFS belongs to the Statistical category. Excel functions for statistical analysis and calculations

SUBTOTAL

Mathematical

SUBTOTAL belongs to the Mathematical category. Excel functions for performing mathematical calculations Click to see all.

SUMIF

Mathematical

SUMIF belongs to the Mathematical category. Excel functions for performing mathematical calculations Click to see all.
Operation Type 🔧

Fundamental type of operation or action that the Excel function performs on its inputs

COUNTIFS

Calculation

COUNTIFS performs Calculation operations. Excel functions for performing various calculations

SUBTOTAL

Aggregation

SUBTOTAL performs Aggregation operations. Excel functions for combining and summarizing data Click to see all.

SUMIF

Calculation

SUMIF performs Calculation operations. Excel functions for performing various calculations

Usage Context Comparison

For whom 👥

Target user groups who would benefit most from using this Excel function

For all*

Data Analysts

Excel functions specifically designed for data analysis and interpretation

COUNTIFS

Business Managers

COUNTIFS is designed for Business Managers. Excel functions helpful for business management and decision making Click to see all.

Analysts

COUNTIFS is designed for Analysts. Excel functions essential for data analysis and reporting Click to see all.

SUBTOTAL

Accountants

SUBTOTAL is designed for Accountants. Excel functions commonly used by accountants for financial tracking and reporting Click to see all.

SUMIF

Financial Professionals

SUMIF is designed for Financial Professionals. Excel functions essential for financial analysis and planning Click to see all.
Purpose 📝

Primary purposes and use cases of the Excel function

For all*

Data Analysis

Functions specifically designed for analyzing data

SUBTOTAL

Data Aggregation

SUBTOTAL is used for Data Aggregation. Functions for combining and summarizing data Click to see all.

SUMIF

Conditional Logic

SUMIF is used for Conditional Logic. Functions used for conditional calculations and logic operations Click to see all.

Basic Information Comparison

Known For ⭐

Distinctive characteristic or primary strength of the Excel function

COUNTIFS

Multiple Criteria Counting

COUNTIFS is known for Multiple Criteria Counting.

SUBTOTAL

Filtered Data Calculations

SUBTOTAL is known for Filtered Data Calculations.

SUMIF

Conditional Sum Calculations

SUMIF is known for Conditional Sum Calculations.

History Comparison

Creation Date 📅

Original release date of the Excel function

COUNTIFS

Excel 2007

COUNTIFS was created in Excel 2007. Functions first introduced in Excel 2007 release Click to see all.

SUBTOTAL

Excel 97

SUBTOTAL was created in Excel 97. Functions first available in Excel 97 version Click to see all.

SUMIF

Excel 95

SUMIF was created in Excel 95. Functions that came with Excel 95 release Click to see all.
Created By 👤

Organization or team responsible for developing the function

For all*

Microsoft Excel Team

Functions officially created by the Microsoft Excel development team

Facts Comparison

Interesting Fact 💡

Unique or lesser-known information about the Excel function

COUNTIFS

Enhanced version of COUNTIF

SUBTOTAL

Can Perform 11 Different Operations

SUMIF

Originally created for financial reporting
Sarcastic Fact 🤣

Humorous or ironic observation about the Excel function

COUNTIFS

The function that makes counting feel like detective work

SUBTOTAL

The Swiss Army Knife of Excel Functions

SUMIF

Makes counting look complicated when simple math would do

Usage Information Comparison

Formula Complexity Level 📖

Indicates the difficulty level and complexity of using the Excel function effectively

For all*

Intermediate

Excel functions with moderate complexity for various tasks

Technical Details Comparison

Input Data Type 📝

Types of data that the Excel function accepts as input parameters

For all*

Array

Excel functions designed to work with arrays and ranges of data

Number

Excel functions specifically designed for numerical calculations

COUNTIFS

Range

COUNTIFS accepts Range as input data. Excel functions that operate on cell ranges and data sets
Version Compatibility 💻

Indicates which Excel versions and platforms the function is compatible with < including Office 365< Excel 2019< 2016< etc.

For all*

Excel 2019

Excel functions that work specifically in Excel 2019 version

Excel 2016

Excel functions that work specifically in Excel 2016 version

COUNTIFS

Excel 2013

COUNTIFS is compatible with Excel 2013 Excel functions that work specifically in Excel 2013 version

SUMIF

Excel 2013

SUMIF is compatible with Excel 2013 Excel functions that work specifically in Excel 2013 version
Operating System 💾

Specifies the operating systems where the function can be used < including Windows< macOS< and web platforms

For all*

Windows

Excel functions optimized for Windows operating system

MacOS

Excel functions optimized for MacOS users

COUNTIFS

Web Excel

COUNTIFS runs on Web Excel Excel functions available in web-based versions
Required Arguments Count 🔢

Number of mandatory arguments needed for the function to work properly

For all*

2
Required Arguments Type 📊

The data types accepted as valid input arguments for the function

For all*

Number

Excel functions that perform calculations specifically with numerical inputs

COUNTIFS

Range

COUNTIFS accepts Range as input types Excel functions that operate on cell ranges for calculations

Text

COUNTIFS accepts Text as input types Excel functions specialized in text string manipulation and processing

SUBTOTAL

Array

SUBTOTAL accepts Array as input types Excel functions that specifically work with array inputs for calculations

SUMIF

Range

SUMIF accepts Range as input types Excel functions that operate on cell ranges for calculations

Evaluation Comparison

Pros ✅

Key advantages and strengths of the Excel function

COUNTIFS

Flexible Criteria Options

Multiple Conditions

Easy To Use

Handles Multiple Criteria

Flexible

SUBTOTAL

Ignores Hidden Rows

Multiple Functions

SUMIF

Easy To Use

Versatile For Filtering Sums

Excel functions that excel at calculating sums with various filtering options

Clear Syntax
Cons ❌

Limitations and potential drawbacks of the Excel function

COUNTIFS

Complex Syntax For Multiple Criteria

Performance Issues With Large Datasets

Limited To Equal Conditions Only

Case Sensitive

Functions where text matching is affected by letter case can cause unexpected results Click to see all.

SUBTOTAL

Function Code Memorization

Limited Operations

SUMIF

Limited To Single Condition

Can Be Slow With Large Datasets

Functions that process large amounts of data may significantly impact spreadsheet performance Click to see all.